Team Lead Logistics Information
Thank you for supporting the San Diego House Rabbit Society. We’re so excited to have you vend at San Diego Bunnyfest! We appreciate your participation and so do our shelter bunnies. Here’s what you need to know to ensure your day with us runs smoothly.
All proceeds go towards defraying medical expenses for our shelter bunnies.
Thank you for supporting the San Diego House Rabbit Society. We’re so excited to have you volunteer at San Diego Bunnyfest! We appreciate your participation, and so do our shelter bunnies. Here’s what you need to know to help your day run smoothly.
All proceeds from Bunnyfest help offset medical expenses for our shelter bunnies.
All volunteers must check in at the Information Booth when they arrive to confirm their assignment and pick up their volunteer name tag and wristband.
Each booth will have an assigned bin and binder, which you will receive from the U-Haul during setup. Please familiarize yourself with the information in your binder, which will include the site map, schedule of events, and details about each SDHRS booth.
At the end of Bunnyfest, please make sure all items that were originally in your booth bin are placed back inside the bin for breakdown and return.
We are still finalizing volunteer assignments. A list of volunteers scheduled to work at your booth will be included in your binder on the day of Bunnyfest. Please keep in mind that assignments may change based on volunteer availability or the needs of other booths.
When your volunteers arrive, please let them know what you would like them to do and coordinate breaks so everyone has a chance to get food and enjoy Bunnyfest.
Thank you for your flexibility and for helping us keep Bunnyfest running smoothly!
Below is the recording of the Bunnyfest Team Lead and Set-Up Crew orientation on September 14, 2026.
Passcode: u=*rZZ4w
We have asked Smoothie Patrol to be at the site at 8:00am! They sell coffee and smoothies!
If there is anything that needs to be corrected or updated, please email bunnyfest@sandiegorabbits.org
Date & Time
Sunday, September 20, 2026
Bunnyfest is open to the public from
10:00 am to 4300 pm
Arrival Time
Please arrive no earlier than 8:00 am as we will be marking booth locations until that time.
If you have any questions, please email bunnyfest@sandiegorabbits.org.
Site Info
Please see interactive map below of where all of our vendor and SDHRS booths will be. Please check-in at the info booth #2 to get your volunteer name tag and wrist band.
Parking
When parking your vehicle, use the parking lot across from Cushing Road opposite from the Bunnyfest site indicated in yellow on the map below.
No parking is permitted in the lot directly adjacent to Bunnyfest site or in the unloading zone on Cushing Road.
Checking In
Check in at the Info Booth, #2. This is where you will receive your volunteer tag, wristband and your assignment if you don’t know where it is. Please wear your name tag and wristband during the entire event.
General Schedule
6:00 am Booth Marking Starts
8:00 am Uhaul truck unloads/Booths Start Set Up
8:00 am Volunteers arrive
10:00 am Open for Business
3:00 pm Booths Broken Down
4:00 pm Head back to SDHRS to unload the Uhaul
Booth Equipment
Tents
Tables
Chairs
Bins
Cash Box*
Payment Devices*
Misc Items
*Depends on booth
Breakdown Details
Please wait until 3:00 to break down.
If you have an SDHRS tent, pack it up & return it to the U-Haul.
If you have a rented tent, the party rental company will pack it up and take it.
They will also come to get your tables and chairs.
Take your bin(s) and any other items from SDHRS to the U-Haul.
Take all trash to the dumpsters (from your booth and nearby trash cans)
Help others break down their booths and dispose of their trash
Taking Payments & Donations
Activity Tickets
We’re using “activity” tickets at the games booth this year to avoid a service charge from our ticketing vendor the lowest cost activities. Tickets will be sold at the Games booth only.
Tickets can be purchased for $1 each Please note, prices do not include service or credit card fees. Cash transactions will include a service fee.
The info binder at your booth will have all of this info
Taking Payments
Designated booths will be given a cash box and/device with the Eventhub app, a credit card reader and at least 1 battery pack. You should not need to charge your device but if your battery runs low, we have provided a battery pack in your bin for you to use. Those Team Leads who are using the devices will get an invitation sent to their inbox from Eventhub.
There will be a service fee added to all cash and credit card transactions. Your table signs will indicate there is a service charge beneath the prices listed for your booth.
To check-in attendees who have pre-purchased tickets before Bunnyfest
If the attendee has their QR Code: Use the Eventhub app to scan it.
If the attendee doesn’t have their QR code: Use Eventhub app to look them up by name. To sell tickets to attendees at Bunnyfest
To sell tickets to attendees at Bunnyfest
For credit cards: Use the Eventhub app. Credit card transactions will incur a credit card and service fee.
For cash: Use your cash box and enter the transaction the spreadsheet provided in your box. Cash transactions will incur a service fee.
Note: It’s imperative that you enter all cash transactions ion your paper spreadsheet so we can track which activities and how many were purchased at Bunnyfest.
Taking Donations
Use the Eventhub app on the device for credit card transactions. A service fee will be added. For cash donations, please enter the information on your paper spreadsheet and add the cash to your cash box.
If your booth was not given an device, please send the attendee to the Admissions booth or adjacent booth that has a device to make a credit card donation.
Place cash in your donation box - every booth will receive one.
A service fee will be added to both cash and credit card transactions
The fee is higher for credit cards
Your table signs will indicate there is a service charge beneath the prices listed for your booth
Do not worry about the Check-Out option since we do not have exit and enter privileges
Google Folder
Please take a ton of photos and videos of Bunnyfest! If you do, and are open to sharing them with us for our videos and social media posts, please upload them to our shared google folder. Please also make sure to label the photos with the topic and your name so if we have questions, we know who to ask.
https://drive.google.com/drive/folders/1Bsd2N7uT9rIn48ZHlNJAYLIkijlRo66u?usp=drive_link